Private mortgage servicing, simplified

Run your private notes

like a real servicer.

Amortization, payments, escrow, tax forms, and a 24/7 borrower portal — purpose-built for owner-financed lenders, hosted and secure.

SPECIAL: Get your first year on a single loan for $1.00. Use coupon code ONETRY at checkout.

Why OwnerTrack.Loan

Everything a real servicer does — at a private-lender price.

Most low-cost tools stop at payment tracking. OwnerTrack runs the full life of a note.

Bank-grade amortization

Actual/365 and 30/360 methods, a payment solver accurate to the half-cent, and bit-for-bit reproducible schedules. Includes option to match payment to defined amortization schedule.

Hosted, secure, zero setup

Nothing to install. Automatic HTTPS, nightly backups, encrypted data, and strict tenant isolation so you only ever see your own loans.

A real borrower portal

Borrowers log in by magic link or PIN to see balances and history, download statements and tax forms, confirm payments, and message you.

Delinquency & loss mitigation

Forbearance, loan modifications, workout plans, promise-to-pay, default, and acceleration — the escalation toolkit, fully built in.

Tax reporting done right

Form 1098, 1099-INT, and IRS §453 installment-sale gain tracking — with thresholds flagged automatically.

Pay only for active loans

Five free transactions per loan, then about $31.95 per loan per year. No seat fees, no per-borrower fees. Creating and viewing are always free.

Feature catalog

One platform for the entire life of a note.

From entering loan terms to year-end tax forms — accuracy and automation at every step.

Loans & amortization

Auto-solved payments, two interest methods, balloons four ways, recasts, modifications, and adjustable-rate loans.

Act/365 - 30/360

Balloon

ARM

Payment posting

Configurable allocation waterfall, partial & extra payments, split across periods, suspense holds, reversals & NSF.

Waterfall

Suspense

NSF

Late fees

Percent, flat, or percent-only with min/max. Assessed per missed period, never duplicated, with a full waiver audit.

Per-period

Waiver audit

Escrow (RESPA-aware)

Tax & insurance escrow with cushion, disbursements, and annual analysis with shortage and surplus detection.

2-mo cushion

Annual analysis

Statements

Professional PDFs, single or batch — account summary, payment detail, QR pay instructions, and a tear-off coupon.

Batch

Email - SMS

Payoff quotes

Per-diem interest to a good-through date, fully itemized — fees, prepayment penalty, and escrow refund. Export to PDF.

Per-diem

PDF

Tax reporting

Year-end summaries, Form 1098, 1099-INT, and IRC §453 installment-sale gain tracking with thresholds flagged.

1098

1099-INT

§453

Delinquency management

Four-tier classification with unattended daily automation: status updates, reminders, notices, and auto-assessed fees.

Daily auto

Certified mail

Loss mitigation

Forbearance, loan modifications, workout plans, promise-to-pay, and audited default & acceleration actions.

Forbearance

Workouts

Borrower portal

Magic-link or PIN login, balances, history, statement & 1098 downloads, payment confirmation, and two-way messaging.

Mobile-first

Messaging

Reports & analytics

Portfolio summary, cash-flow projection with principal/interest split, and a maturity & balloon-concentration schedule.

Portfolio

Cash-flow

Import & export

Guided CSV import for loans and payments with field mapping and row-level validation, plus full JSON export of all your data.

CSV import

JSON export

One simple plan. You only pay for active loans.

Creating loans and viewing data is always free. No seat fees, no per-borrower fees.

Active servicing on a loan is just $31.95 a year — billed per loan, only when you go past the free tier.

  • 5 free transactions per loan before any charge applies.
  • Creating loans and viewing all data is always free.
  • Full feature set — amortization, statements, tax forms, portal.
  • 14-day grace period; read-only after, never blocked from viewing.

$31.95/loan/year

Designed to scale with your portfolio.

Whether you hold a single family note or fifty private mortgages, you pay only for the loans you're actively servicing this year.


No subscriptions for empty accounts. No surprises.

FAQs

Find answers to common questions about how OwnerTrack.Loan helps lenders and borrowers manage loans efficiently and securely.

  • What is OwnerTrack.Loan?

    OwnerTrack.Loan is a simple, affordable SaaS platform designed to help lenders track loan payments, generate statements, and provide borrowers with secure access to their loan details.

  • How do I set up my account?

    Setting up your account is quick and easy. Just sign up, enter your loan details, and you can start tracking payments and sharing statements within minutes.

  • What payment methods are supported?

    OwnerTrack doesn't process payments directly — instead, it lets lenders share their personal payment links or details for Venmo, Cash App, and Zelle with borrowers. This keeps payments fast and familiar, while OwnerTrack handles the tracking and record-keeping.

  • Can borrowers access their loan information?

    Yes, borrowers get secure, 24/7 access to their loan payment history and statements through the borrower portal, keeping them informed at all times.

  • Is my data secure?

    OwnerTrack is built on Bubble.io, which provides industry-standard security practices, including encrypted connections (SSL/HTTPS) and secure data storage. Your loan information and borrower details are protected in line with Bubble.io's platform security standards.

  • How does a payment get split between interest and principal?

    We use the Actual/365 method for calculation of interest, not the Banker’s Year.


    This system calculates interest using the Actual/365 method by default.


    There are two common day-count methods:


    Actual/365 (what we use):


    Interest is based on the actual number of days between payments, using a 365-day year.


    Banker’s Year (Actual/360) (not used in this explanation):


    Interest is based on the actual number of days between payments, but uses a 360-day year.


    Why it matters: a 360-day year makes the daily interest rate slightly higher than a 365-day year (because you’re dividing by a smaller number). So, for the same balance, rate, and dates, Banker’s Year typically produces a little more interest than Actual/365.

  • What does “Actual/365” mean?

    Actual/365 is a way to calculate loan interest based on:


    • the actual number of days between two payment dates, and
    • a 365-day year (always 365, even in leap years).

    In plain English: interest depends on how many days have passed since the last payment.

  • How many days are used in the calculation?

    We count the calendar days between:


    • your prior payment date, and
    • your current payment date

    Example:


    If your last payment date was Jan 1 and your payment date is Feb 1, that’s 31 days.

  • How is “interest per day” calculated?

    First, we find the daily interest amount:


    Interest per day = Loan balance × (Annual interest rate ÷ 100) ÷ 365


    Example:

    Balance = $100,000

    Rate = 6.00%


    Interest per day = 100,000 × 0.06 ÷ 365 = $16.44 per day (rounded)

  • How is the total interest for the payment period calculated?

    Then we multiply the daily interest by the number of days since the last payment:


    Interest for the period = Interest per day × Number of days


    Example (31 days):

    $16.44 × 31 ≈ $509.59 (rounded)


    That $509.59 is the interest that must be paid first.

  • How are payments applied?

    Your payment is applied in a standard order:


    1. Interest (the amount accrued since the last payment)
    2. Late Fee (the amount of unpaid late fees)
    3. Other Charges (the amount of other fees accrued or unpaid)
    4. Principal (the rest of your payment reduces the loan balance)
  • What happens if the payment is less than the interest due?

    If your payment doesn’t cover all the interest accrued:


    • all of your payment goes to interest, and
    • the leftover interest becomes unpaid interest and is added to your loan balance

    In that case, no principal is paid for that payment.

  • What happens if the payment is more than the interest due?

    Once interest is fully paid:


    • the remaining amount is applied to principal
    • paying more principal reduces your balance faster and lowers future interest (because interest is based on the balance)
  • Does Actual/365 change during leap years?

    No. Under Actual/365, the year is treated as 365 days even in leap years.


    However, February may have 29 days, so the “actual days” between payments can be higher, which can slightly increase the interest for that period.

  • Why can interest change from month to month even if the rate is fixed?

    Because months have different numbers of days:


    28, 29, 30, or 31 days


    More days between payments = more interest.


    Fewer days = less interest.

About Us

Our Mission

To make it easy and affordable for small lenders to track loans, keep borrowers informed, and stay organized.

OUR STORY

We created OwnerTrack after seeing how many small lenders struggled with spreadsheets and disorganized records. We wanted a simple, affordable, and friendly tool — so we built one.

OUR PROMISE

We’ll keep OwnerTrack simple, reliable, and affordable, so you can focus on your business, not your paperwork.

Ready to simplify loan tracking?

Start using OwnerTrack.Loan today for just $31.20 per year and take control of your loan management with ease.